Promotion and Tenure
Course Syllabus Guidelines
2013 Illinois International Journal of
May 17-20, 2013
Symposium on Tax Research
September 19-20, 2013
Department of Accountancy
University of Illinois
360 Wohlers Hall
1206 South Sixth Street
Champaign, Illinois 61820
GUIDELINES FOR COMPLYING WITH FERPA
(Family Educational Rights and Privacy Act of 1974)
Campus Guidelines: http://registrar.illinois.edu/staff/ferpa
FERPA requires that schools obtain written permission from students before releasing educational records.
A student educational record is information that is maintained by the university as part of the educational process. It includes information about student course performance (e.g., graded assignments and exams, grade books, etc.) and may appear in a variety of forms such as:
- Handwritten document
- Computer file
- Computer screen
- Verbal exchange
At UIUC, the procedures for releasing information from a student’s educational record are:
1. If the requestor is a UI faculty member indicating the data is to be used for academic research – DO NOT RELEASE – REFER THE REQUESTOR TO THE IRB (INSTITUTIONAL REVIEW BOARD).
2. If data is a UI student organization – DO NOT RELEASE – REFER THE REQUESTOR TO DEAN OF STUDENTS.
3. If the requestor is a University official in your department or college and he/she has a legitimate educational interest in the data – RELEASE FOR SPECIFIED EDUCATIONAL PURPOSE.
4. All other requestors (including the student’s parents) – DO NOT RELEASE – REFER THE REQUESTOR TO THE REGISTRATION SERVICES UNIT IN THE OFFICE OF ADMISSIONS AND RECORDS, 333-6565.
The Department recommends that WHEN IN DOUBT, DO NOT RELEASE – REFER TO THE DEPARTMENT HEAD.
When students request an instructor write a letter of recommendation or reference to a prospective employer or to a graduate school, the Department recommends that the instructor obtain a release form from the student prior to agreeing to write such a letter.
 This applies even when the parents state they have the student’s permission or state/provide a letter from the student granting permission.